- How to create outlook email shortcut on desktop series#
- How to create outlook email shortcut on desktop windows#
Outlook (or your default client) will open a mail window and fill in the To field using the address you provided when you created the shortcut. b) Keep the mouse on Outlook version and press shift + right-click. To use the new shortcut, just double-click it. Click Next and enter a descriptive name for your email shortcut.Don’t enter any space characters between the mailto: component and the email address.
In the Create Shortcut dialog, type mailto: emailaddress.Right-click the desktop, choose New, and then select Shortcut.To create a desktop shortcut for sending messages to the same person, do the following: If you send a lot of mail to the same person, create an email shortcut on your desktop. When you want to send a message, just double-click the shortcut to open a blank, pre-addressed message, ready to go. This method automatically saves it as an Outlook Item using the email subject as the file name.Īs part of #TipTuesday we will be publishing weekly tips so pop back to see more.Most of my email messages go to the same few people - sometimes the same person may hear from me several times in one day! Frequently entering the same address is inefficient, even with Outlook’s AutoComplete feature. Rather than opening an email and saving it as a file, you can in fact just drag the email straight from your inbox to your desktop or file explorer window. If you repeatedly send emails as attachments or save important emails for future reference, this shortcut will help you speed up the process. Using the Look In dropdown, select User Templates in File System and insert your desired template. Home tab > New group > New Items > More Items > Choose Form
How to create outlook email shortcut on desktop windows#
To get started: If you dont currently have any email accounts associated with Windows 10, select Add Account. Each time you want to use a template you’ve created, you need to do the following in the mail section of Outlook: From the Start menu, select the Mail tile. Save the template in the default location to reduce time browsing for files later on. Type each email you want to create a template for and go File > Save As > then select Outlook Template and call it something relevant. You can create and use templates in Outlook to save yourself composing the same email over and over again. Microsoft Office Email templatesĪ great tip for anyone that regularly sends repeat emails regarding processes or follow up e.g. The text is pasted into the body of the new window. depending on which area of Outlook you’re in. This will automatically create a new email or appointment etc.
All you need to do is copy the text to your clipboard and then in Outlook press Ctrl+V (the keyboard shortcut to paste).
If you need to copy and paste any text into Outlook, you don’t need to manually open a window first e.g. your availability on your calendar while composing an email. This is a great way to quickly look for information between different elements of Outlook e.g. Each of the different numbers will take you to the corresponding section as shown in the image below. The most useful Microsoft Outlook shortcuts Switch between sectionsĪ quick way to navigate around the different parts of Microsoft Outlook (Mail, Calendar, Contacts and Tasks) is to use the keyboard shortcut Ctrl+1, 2, 3 or 4. Continuing with Microsoft Office applications, this week’s edition focuses on Microsoft Outlook. Last week’s Tip Tuesday featured some handy tips for Microsoft PowerPoint.
How to create outlook email shortcut on desktop series#
Welcome to this week’s m-hance Tip Tuesday a blog series that provides tips, tricks and shortcuts across the Microsoft suite including Microsoft Office and Microsoft Dynamics.
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